What is a user and why do I need them?

Note: User accounts and user-based access controls are only available with Professional and Enterprise plans.

You can easily share your assets using a simple URL, allowing you to embed them on your website or share a direct link for others to view, analyze, measure, and annotate the asset. There's also an option to set a password for each asset. For many, this level of sharing, available with all plans, is sufficient. However, Nira also offers a comprehensive user account system, enabling you a more secure way to grant or revoke access as needed. This system also unlocks additional features like Markups and Commenting (coming soon).  Below are some key features of Nira's user account and role-based permission system.

• Administrator: full access to all assets and all billing functions.
• Team Members: can upload new assets and will have edit access to all assets, but they do not have permission to perform billing-related actions or manage user accounts.
• Contributors: can upload new assets and view/edit the assets they've uploaded, but they cannot access any of your organization's other assets unless you specifically grant them access on a per-asset basis.
• External Guests: can be granted View or Edit access to specific assets on an individual asset basis.
  
• You can configure an expiration date for a particular Contributor or External Guest user's View or Edit access to an asset.
• At any time, you can disable a particular user account to revoke all access.
• You can integrate Nira's user account system with your organization's SSO system to avoid having to manage a separate set of user accounts within Nira.

As mentioned in the bullet points above above, there are four user types (a.k.a., privileges or roles): Admin, Team Member, Contributor, and External Guest. Their capabilities are shown in the table below in addition to other documentation related to user accounts. For details on how to share assets using user accounts, see Advanced Sharing with user-role based access controls.

Permissions by role:

Adding a user:

Within the Admin panel, click the + Add button.   You'll be prompted to add a user via email and assign a role.

Admin:

An Admin has complete control over the organization. They can create, view, edit, share, and delete all assets. Admins can also add, edit, and disable user accounts, as well as manage account subscription and payment information.

Team Member:

A Team Member has most of the capabilities of an Admin (i.e., can create, view, edit, share, and delete all assets).  A Team Member cannot add or deactivate other user accounts or subscription/payment settings.

Contributor:

A Contributor can only access assets that have been specifically shared with them. An Admin or Team Member will choose what level of access to grant Contributor(s) on a per-asset basis.  Also, a Contributor can create new assets (via upload), and is automatically granted access to edit any asset that they create.  An Admin or Team member may revoke access to assets uploaded by the Contributor at any time.

External Guest:

An External Guest can only access assets that have been specifically shared with them. An Admin or Team Member will choose what level of access (view or edit) to grant them on a per-asset basis. An External Guest cannot create new assets.

Screenshot of user roles:

Deactivate a user:

You can not delete a user, you can, however, Deactivate a user.  Deactivating a user will prevent them from having access to your org.  Nira does not allow for user deletion because that would break chain of custody and collaboration history.   To disable a user, an Admin will need to click the Edit button next to the user name in the user list.  Removing a user from your org means they will no longer have access to any private assets within your org.  Any content that they have uploaded, along with any comments or markups they've made, will remain but the respective user will not have access to them.