You will need to add user(s) when you're ready to let others View, Review, Edit, Upload, or Share an asset. To be clear, Viewing an asset does not require adding a user if you don't care to restrict access via an email link, log-in, or expiration date. When adding users it is important to know the distinction of user types based on their contribution level before assigning their role. There are four user types (a.k.a., privileges or roles): Admin, Team Member, Contributor, and External Guest.
Permissions by role:
Adding a user:
Within the Admin panel, click the + Add button. You'll be prompted to add a user via email and assign a role.
An Admin has complete control over the organization. They can create, view, edit, share, and delete all assets. Admins can also add, edit, and disable user accounts, as well as manage account subscription and payment information.
A Team Member has most of the capabilities of an Admin (i.e., can create, view, edit, share, and delete all assets) but cannot manage other user accounts or subscription and payment settings.
A Contributor can only access assets that have been specifically shared with them. An Admin or Team Member will choose what level of access to grant Contributor(s) on a per-asset basis. A Contributor can also create (via upload) new assets, and is automatically granted access to edit any asset that they create.
An External Guest can only access assets that have been specifically shared with them. An Admin or Team Member will choose what level of access (view or edit) to grant them on a per-asset basis. An External Guest cannot create new assets.
Screenshot of user roles:
Disabling a user:
You can not delete a user, you can, however, disable a user. Disabling a user will prevent them from having access to your org. Nira does not allow for user deletion because that would break chain of custody and collaboration history. To disable a user, an Admin will need to click the Edit button next to the user name in the user list. Removing a user from your org means they will no longer have access to any private assets within your org. Any content they have uploaded, along with any comments or markups they've made, will remain.
For more information and instructions on how to share an asset. See the following help article: How do I share access to my assets?